Microsoft® Office Access® 2013: Part 1

Course Length: 1 day

Course Description

Overview:
Data is everywhere. Whether you are at the grocery store, office, laboratory, classroom, or ballpark, you are awash in data: prices, schedules, performance measures, lab results, recipes, contact information, quality metrics, market indices, grades, and statistics.

Most job roles today involve some form of data management. In the case of data workers, it may be their primary job task. For some, like research scientists and accountants, data management may be a strong component of the job. And for others, such as sales clerks or those in the skilled trades, data management may consist of an incidental job responsibility such as time reporting or recording a sale. But virtually everyone is affected in some way by the need to manage data.

A relational database application such as Microsoft® Office Access® 2013 can help you and your organization collect and manage large amounts of data. Access is a versatile tool. You can use it as a personal data management tool (for your use alone), or you can use it as a construction set to develop applications for an entire department or organization. In this course, you will learn how to use Access 2013 to manage your data, including creating a new database; constructing tables; designing forms and reports; and creating queries to join, filter, and sort data.

You can also use this course to prepare for the Microsoft Office Specialist (MOS) Certification exam for Microsoft Access 2013.

Course Objectives:
In this course, you will learn to create and manage a fundamental Access 2013 database.
You will:

• Navigate within the Microsoft Access application environment and create a simple database.
• Organize and manage data stored within Access tables.
• Use queries to join, sort, and filter data from different tables.
• Create advanced queries, including action queries and parameter queries.
• Create and format custom reports.
• Customize Access configuration options.

Target Student:
This course is designed for students who wish to establish a foundational understanding of Microsoft Office Access 2013, including the skills necessary to create a new database, construct data tables, design forms and reports, and create queries.

Prerequisites:
To ensure success, students should be familiar with using personal computers, and should have experience using a keyboard and mouse. Students should be comfortable in the Windows® 8 environment, and be able to use Windows 8 to manage information on their computers. Specific tasks the students should be able to perform include: launching and closing applications, navigating basic file structures, and managing files and folders. To meet this prerequisite, you can take any one or more of the following courses:

• Using Microsoft® Windows® 8 or Microsoft® Windows® 8: Transition from Windows® 7

Course Content

Lesson 1: Getting Started with Access
Topic A: Orientation to Microsoft Access
Topic B: Create a Simple Access Database
Topic C: Get Help in Microsoft Access

Lesson 2: Working with Table Data
Topic A: Modify Table Data
Topic B: Sort and Filter Records
Topic C: Create Lookups

Lesson 3: Querying a Database
Topic A: Join Data from Different Tables in a Query
Topic B: Sort and Filter Data in a Query
Topic C: Perform Calculations in a Query

Lesson 4: Creating Advanced Queries
Topic A: Create Parameter Queries
Topic B: Create Action Queries
Topic C: Create Unmatched and Duplicate Queries
Topic D: Summarize Data

Lesson 5: Generating Reports
Topic A: Create a Report
Topic B: Add Controls to a Report
Topic C: Enhance the Appearance of a Report
Topic D: Prepare a Report for Print

Lesson 6: Customizing the Access Environment
Topic A: The Access Options Dialog Box

Appendix A: Microsoft Office Access 2013 Exam 77-424
Appendix B: Microsoft Access 2013 Common Keyboard Shortcuts

 

Microsoft® Office Access® 2013: Part 2

Course Length: 1 day

Course Description

Overview:
Your training and experience using Microsoft® Access® 2013 has given you basic database management skills such as creating tables, designing forms and reports, and building queries. In this course, you will expand your knowledge of relational database design, write advanced queries, structure existing data, share data across applications, and customize reports. Extending your knowledge of Microsoft Access 2013 will result in a robust, functional database for your users.

You can also use this course to prepare for the Microsoft Office Specialist (MOS) Certification exams for Microsoft Access 2013.

Course Objectives:
In this course, you will work with relational database structure, relationships, efficiency, integrity, and customization.
You will:

• Design a relational database.
• Join tables to retrieve data from unrelated tables.
• Organize a database for efficiency and performance, and to maintain data integrity.
• Share data among Access and other applications.
• Customize reports to organize the displayed information and produce specific print layouts.

Target Student:
This course is designed for students wishing to gain intermediate-level skills or individuals whose job responsibilities include constructing relational databases, performing database maintenance, creating advanced queries and reports, or integrating Access with other programs.

Prerequisites:
To ensure your success, it is recommended you have completed Microsoft® Office Access® 2013: Part 1, or possess equivalent knowledge.

Course Content

Lesson 1: Designing a Relational Database
Topic A: Relational Database Design
Topic B: Create a Table
Topic C: Create Table Relationships

Lesson 2: Joining Tables
Topic A: Create Query Joins
Topic B: Join Tables That Have No Common Fields
Topic C: Relate Data within a Table
Topic D: Work with Subdatasheets
Topic E: Create Subqueries

Lesson 3: Organizing a Database for Efficiency
Topic A: Data Normalization
Topic B: Create a Junction Table
Topic C: Improve Table Structure

Lesson 4: Sharing Data Across Applications
Topic A: Import Data into Access
Topic B: Export Data to Text File Formats
Topic C: Export Access Data to Excel
Topic D: Create a Mail Merge

Lesson 5: Advanced Reporting
Topic A: Organize Report Information
Topic B: Format Reports
Topic C: Include Control Formatting in a Report
Topic D: Add a Calculated Field to a Report
Topic E: Add a Subreport to an Existing Report

Appendix A: Additional Reporting Options
Appendix B: Microsoft Office Access 2013 Exam 77-424
Appendix C: Microsoft Access 2013 Common Keyboard Shortcuts

 

 

Microsoft® Office Access® 2013: Part 3

Course Length: 1 day

Course Description

Overview:
You’ve covered many of the basic functions of Microsoft® Office Access® and now you’re ready to learn advanced Access features such as database management, advanced form design, packaging a database, encrypting a database, preparing a database for multi-user access, and more. Knowledge of these features separate database professionals from the casual database users or occasional designers. Today’s training, added to that which you’ve gained from the previous two days, rounds out your Access education and provides you with marketable job skills.

You can also use the course to prepare for the Microsoft Office Specialist (MOS) Certification exams for Microsoft Access 2013.

Course Objectives:
Upon successful completion of this course, students will be able to:

• Customize a form layout to improve usability and efficiency of data entry.
• Add user interface features to validate data entry.
• Use macros to improve user interface design.
• Organize data into appropriate tables to ensure data dependency and minimize redundancy.
• Lock down and prepare a database for distribution to multiple users.
• Create and modify a database switchboard and set the startup options.

Target Student:
Students taking this course are database administrators or prospective database administrators who have experience working with Access 2013 and need to learn advanced skills.

Prerequisites:
To ensure your success in your course you should have experience working with Microsoft Access 2013, including a working knowledge of database design and creation, form design and creation, report design and creation, a working knowledge of database querying and the various table relationships. You can obtain this level of skill and knowledge by taking the following courses:

Microsoft® Office Access® 2013: Part 1
Microsoft® Office Access® 2013: Part 2

Course Content

Lesson 1: Implementing Advanced Form Design
Topic A: Add Controls to Forms
Topic B: Create Subforms
Topic C: Organize Information with Tab Pages
Topic D: Enhance Navigation of Forms
Topic E: Apply Conditional Formatting

Lesson 2: Using Data Validation
Topic A: Field Validation
Topic B: Form and Record Validation

Lesson 3: Using Macros to Improve User Interface Design
Topic A: Create a Macro
Topic B: Restrict Records Using a Condition
Topic C: Validate Data Using a Macro
Topic D: Automate Data Entry Using a Macro
Topic E: Convert a Macro to VBA

Lesson 4: Using Advanced Database Management
Topic A: Link Tables to External Data Sources
Topic B: Manage a Database
Topic C: Determine Object Dependency
Topic D: Document a Database
Topic E: Analyze the Performance of a Database

Lesson 5: Distributing and Securing a Database
Topic A: Split a Database for Multiple User Access
Topic B: Implement Security
Topic C: Set Passwords
Topic D: Convert an Access Database to an ACCDE File
Topic E: Package a Database with a Digital Signature

Lesson 6: Managing Switchboards
Topic A: Create a Database Switchboard
Topic B: Modify a Database Switchboard
Topic C: Set Startup Options

Appendix A: Microsoft Office Access 2013 Exam 77-424
Appendix B: Microsoft Access 2013 Common Keyboard Shortcuts

 

Download PDF:
Access 2013 – Part 1
Access 2013 – Part 2
Access 2013 – Part 3