Rescuing Troubled Projects
Course Length: 2 Days (14 PDUs)
This seminar is designed as a graduate-level course for experienced project managers. It is designed to reinforce many of the project management “Best Practices” taught in other project management classes. It focuses specifically on how to recognize that a project is in “trouble”, and concentrates on the actions that project managers need to take to assess, and ultimately plan to recover or terminate a project that has experienced significant difficulties. Tools and templates will be presented and put into context through various exercises and scenarios and case studies.
Target Student: Students enrolling in this course should be PMPs®, Program Managers, Senior Project Managers and or have significant project management experience.
Prerequisites: To ensure your success, we recommend you have significant working knowledge or experience in working in a project environment.
Delivery Method: Instructor-led, group-paced, classroom-delivery learning model with structured minds-on and hands-on activities.
Homework Assignment: Each participant will be required to read a white paper and provide a 5-minute report summarizing the key points made in the report, along with any recommended best practices contained in the report.
Benefits: Students will learn how to use project management techniques to plan, organize, control, document, and close out their projects successfully and with minimum risk.
- Develop working definitions of project success, failure and trouble.
- Discuss how and why projects get in trouble.
- List and discuss the root causes of project failure.
- Discuss techniques for performing project reviews.
- Determine the type of project review required
- Develop the Intervention Plan for fixing a troubled project.
- Discuss techniques and strategies for recovering a troubled project.
- Discuss techniques and strategies for terminating a troubled project.
- Discuss project closure activities
Resource Table – Homework
- Project Success and Failure
Exercise – Define Success and Failure
Failed Project Objectives
What About Casualties?
Zones of Success/Failure
Exercise – Identifying Trouble Indicators
Labels for Projects in trouble
Exercise – Root Causes of Troubled Projects
Questions – Root Causes
Acceptable ranges for Variance
Range of Problem Projects
Team Exercise – develop a working definition of a “Troubled Project”
- Project Reviews – Diagnosing Project Problems
Project Status Meetings
When do you want to find out about problems?
Project Audits or Delivery Review
Objectives of Audit
Project Delivery Report
Planning for the Project Audit
Exercise – Review an Assessment Report
Project Health Check
Project Health Check Template
Troubleshooting Review Ground Rules
Team Exercise – Develop a template for conducting a Troubleshooting Review.
Review Focus Areas
Discussion – How are Quality Issues addressed on troubled projects?
4. Project Rescue – Recovering from problems
Project Rescue Effort
Types of Project Rescue
Runaway Project Remedies
Exercise – Project Rescue Process
Rescue Project Charter
1. Analyze Current Position
2. Define Target Position
Exercise – Ideal Solution Element
3. Evaluate Strategic Options
4. Generate Plans & Endorse Strategy
Outcomes for Project Rescue
Discussion – Why is it a challenge to terminate a project?
- Terminating a Troubled Project – Planning and Executing a Project Termination
Project Termination needs to be planned
Why terminate a project?
Making the termination decision
Guidelines for project termination
Team Discussion – Project Closure
- Class Closure
Rescuing Troubled Projects